Dragon Flyers

Club rules - Reviewed March 16

1. All members must be BG registered and paid the yearly club fee.
2. All performers must attend training in suitable attire. (Leotards must be worn during all sessions) tracksuit and trainers.
3. Hair must be securely tied up
4. No jewellery
5. Mobile phones must be switched off during all sessions
6. Performers must inform coach of any physical or mental issues prior to getting on the trampoline
7. No food to be eaten in the hall
8. Performers must stand at designated trampolines and spot
9. Performers must encourage and support all team members and have a positive mental attitude at all times
10. Coaches' instructions must be adhered to
11. Coaches' must encourage all performers to reach maximum potential
12. A minimum requirement of 2 hours training per week. Higher graded performers will be required to do additional hours as requested by their coach.
13. The coach to pupil ratio for all squad sessions is 1 to 8. Any additional coaches or volunteers brought in to assit i.e. in the run up to competition, is at the clubs discretion.
14. The head coach has the final say in all coaching decisions. This includes what is being taught and which coach each member is assigned towork with.
15. The head coach will decide on what days and times members are to attend their training sessions so that class sizes and coaches available can be taken into consideration. Anybody wishing to change their session time must speak to the head coach for agreement beforehand.
Above all there must be a safe, friendly, working environment


Club rules at competitions - Reviewed June 2016

  • Competition entry forms will be issued to those competitors selected by the coaches at least 2 weeks in advance of the closing date where possible.
  • The Coaches will decide who is suitable for Selection at each competition and they will enter the competitors into the category that is best suited to their current training and development programme.
  • The fee charged to attend each competition may vary and the cost will be calculated by the committee. All competition fees are non-negotiable and non-refundable. They must be paid promptly prior to the closing date. Any late entries will not be accepted.
  • Any decisions regarding Selection, Competitor Category and fees applied are the decision of the coaches and the committee. These will have been looked at carefully and decided well in advance of being handed out to the parents. We ask that these decisions be respected by the parents.
  • The parents have the choice whether or not their child participates in a competition for which they are selected. But if you choose to enter your child you are agreeing to abide by the coaches/committee decisions.
  • As a competitive club, all members are expected to compete. Regular non-attendance at competitions will result in members being moved back to recreational classes.
  • If you are unable to attend a competition after you have entered, you must inform a coach that you will not be attending at least 24 hours prior to the coach travelling to the competition. Any fees paid will be non-refundable.
  • If after having entered a competition the coach believes it would be unsafe to compete due to reasons such as illness, injury, lack of attendance prior to the competition or lack of commitment on behalf of the competitor the coach reserves the right to withdraw the competitor from the competition with no refund of fees. The coaches’ decision is final.
  • Parents/guardians are responsible for their child's travel arrangements, safety and wellbeing.
  • You must arrive at competition venue at least one hour before due to compete.
  • Parents/guardians are responsible for their child's supervision and welfare at all times, excluding actual performance, where parents are required by BG to remain in designated spectator areas, usually behind benches.
  • Parents/guardians must remain in the competition venue with their children until their child’s competition is complete at which time the parents can take their children home once the coach has agreed they have finished their competition.
  • If another parent is taking your child to competition or is responsible for your child at the competition then they are deemed to have taken on the role of Loco-Parentis. If there are any issues or incidents with any of the children they have responsibility for that results in leaving the venue for any reason, then they must take all of the children in their care out. Even if that means withdrawing some from competition. No child can remain in the venue without parental care even if it Loco-Parentis.
  • Only competitors and coaches are allowed in competition area i.e. near trampolines.
  • Coaching should be left to the coaches. The coaches' decision is final.
  • No competitor is allowed to commence their bed warm-up until instructed to do so by a Dragon Flyers Coach. No Warm-up should commence prior to the submission of a valid tariff sheet to the panel of judges. Contravention of this may result in competitor disqualification.
  • Parents should not approach competition officials or any other clubs coaches directly with any problems or issues. These should be directed to Dragon Flyers officials or coaches only. If an issue remains then it should be directed to the Parent Liaison or the Clubs Welfare Officer for Dragon Flyers Trampoline club.
  • No flash photography is allowed at competitions. All cameras must be signed in prior to use.
  • Leotards must be worn, as required in BG rules. The decision as to which leotard is to be worn at each competition will be decided by the coaches’. This decision will be final.
  • Long hair should be tied up securely and glitter must not be worn in hair.
  • White socks (not higher than ankle length) must be worn when competing.
  • Please refrain from giving your children food, immediately prior to and during competing.
  • All members must stay in competition area, once they have started competing.
  • The club is required to provide one helper for every 3 children by BG in order to compete. These helpers will come from parental volunteers.
  • Judges are required for every competition. Anybody interested in attending a judging course, please speak to Susanne or Julie.

Code of conduct members

We are fully committed to safeguarding and promoting the well-being of all our members. The club believes it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and share any concerns or complaints that they may have about any aspect of the club with the Welfare Officer.
As a member of Dragon Flyers Trampolining Club you are expected to abide by the following club rules:
• All members must participate within the rules and respect coaches, judges and their decisions
• All members must respect opponents and fellow club members
• Members should keep to agreed timings for training and competitions or inform their coach, or if they are going to be late
• Members must wear suitable attire for training and events as agreed with the coach. Keep all long hair tied back. Remove all body jewellery
• Members must pay any fees for training or events promptly
• Members must not smoke, consume alcohol or take drugs of any kind whilst representing the club at competitions or other events
• Members should treat all equipment with respect
• Members must inform the head coach of any injuries or illness they may have before the warm-up begins
• Members should not eat or chew gum during a session
• Members must not use bad language
• Members should remain with coaches at the end of a session until collected by their parent or guardian

Code of conduct parents

• Encourage your child to learn the rules and participate within them
• Discourage challenging / arguing with officials
• Publicly accept officials' judgements
• Help your child to recognise good performance, not just results
• Set a good example by recognising good sportsmanship and applauding the good performances of all
• Never force your child to take part in sport
• Always ensure your child is dressed appropriately for the activity and has plenty to drink
• Keep the club informed if your child is ill or unable to attend sessions
• Endeavour to establish good communications with the club, coaches and officials for the benefit of all
• Share any concerns or complaints about any aspect of the club through the approved channels
• Use correct and proper language at all times
• Never punish or belittle a child for poor performance or making mistakes
• Always collect your child promptly at the end of a session
• Support your child's involvement and help them to enjoy their sport

Communications policy

If any members or parents have any problems of any kind, they must contact one of the committee members directly. They will either then sort out your problem or pass it onto the relevant person for a solution.

During coaching sessions parents must understand that the coaches are there to work with children on the trampolines and it is not safe not to discuss problems at this time.

Parents must also remember that matters outside club sessions. i.e. competition matters, should also only be directed through a committee member, who can then channel your questions to the relevant people and obtain responses for you.

During competitions or whilst travelling with the club if any problems or issues arise that are not urgent, these should then be directed through a member of the committee on your return. If the problem is serious and needs to be dealt with immediately, this should then be directed to a member of the committee or coaching team present at the time. At no time should any parent approach any member of other club or the organisers of the competition unless asked to do so.

Please could members remember that when at competitions you are representing our club and we expect you to act in a responsible way at all times.

If this policy is disregarded or ignored, the committee and coaching team reserve the right to decide not to take children to competition in the future or they may be asked to leave the club.

Complaints policy

At the Dragon Flyers Trampolining Club we aim to serve the community by providing high quality, affordable services and facilities.

We recognise that occasionally there may be concerns by customers about the services & facilities that we provide; and we hope that through the good relationship that we have our members, any concerns will be expressed, discussed and a solution agreed. However, if a verbal compromise can not be found then the following procedure will apply:
What can you do if you have a complaint?
You can:
 speak to the person who has been dealing with you;
 ask to speak to the Head Coach or Welfare Officer;
 or if you have a complaint regarding the Head Coach then please ask for your complaint to be referred to the Dragon Flyers Committee.
What kind of things can you complain to us about?
Examples include where you think we have:
 been rude or offensive;
 failed to deliver a course content which meets reasonable expectations; or
 the facilities have not been to the level of satisfaction you require.
What can you do if you do not want to speak to us?
You do not have to speak to anyone if you don't want to - you can write by:
 Letter to: DragonFlyers Committee c/o Arena Sports Centre, Westloats Lane, Bognor Regis, West Sussex PO21 5JD
How long will it take?
We will acknowledge all complaints within five working days. The relevant person will aim to email or write to you about your complaint within a maximum 15 working days of receiving it. If, for some special reason, he or she cannot reply within that time, he or she will let you know and explain why.
What can you do if you think our decision on your complaint was not satisfactorily resolved?
If the matter or concern is not sorted out to the members satisfaction, the member should write to the ‘Dragon Flyers Trampolining Club Committee’ c/o Arena Sports Centre, Westloats Lane, Bognor Regis, West Sussex, PO21 5JD who will review & assess the decision / response. Any decision decided by the committee will be final.

Data protection policy

1 The Use of Photographs and other Data on the Website
1.1 When placing photographs on the website we will only consider imagery that we deem to be entirely appropriate and will ensure that no other information about any child member or adult is exposed or linked to any photographs on the public pages (with a few defined exceptions).
1.2 One exception to the above will be the naming of club officials and support team on public pages, where first and last names may be presented with a photograph as useful information for members and potential joiners. Any other exceptions would require specific consent by the subject or parent.
2 Reports to Local Newspapers and Schools
2.1 We like to celebrate any competition successes by generating a short write-up for the local newspapers, supported where possible by photographs. These articles would typically be directed to the Chichester and Bognor Observer. The draft article provided by DFTC could be edited by the Newspaper, so we cannot guarantee the exact text in the report but significant changes to our submission are unlikely. A further re-edited version might appear in other associated local free publications, such as the Bognor Regis View. Information provided by DFTC in the articles would remain within the bounds of that listed at paragraph 1.2 above. However, parents/guardians and members should be aware that articles printed by the Observer often appear soon afterwards on their own Website, which is accessible world-wide. (Once published in Newspapers the information is regarded as in the Public Domain)
2.2 Material (photos, text or both) might also be provided to local schools where the Club feels achievement should be highlighted, particularly - but not exclusively, in association with national and local schools competitions. It is assumed that all the local schools operate with a strict child protection policy and in accordance with the Data Protection Act. Typically, schools routinely obtain parental consent to use material about their pupils, but the limits to their own use of data may be wider than that self-imposed by DFTC.
3 The Data Protection Act
3.1 The Club is permitted under the Data Protection Act to carryout limited ‘core’ data processing of members’ personal details and that of the parents and Guardians, simply in order to administer the club. This would include the holding of and internal use of; Names, addresses, telephone numbers, email addresses, members’ ages and dates of birth and BG membership numbers. This core data processing excludes transmission of such information outside of the Club’s administration, except for essential processes such as, but not limited to, registering for competitions, BG membership and insurance purposes.
3.2 The UK’s Data Protection Act mandates that the use of personal data (stored on computer or collated in organised files) is limited to that which is ‘reasonable and fair’. At annual membership subscription, parents/Guardians are automatically consenting to this essential core data processing and the Dragon Flyers Trampolining Club are obliged to protect and use that data fairly. As photographs are classed as personal data, within the definitions of the Data Protection Act, it is important that they are handled properly too. We do not consider imagery to be part of the essential core data needed by the club. Consequently we need parental consent if we want to use (or even store) such information, or any other data, beyond our core administrative activities.
4 Consent to Use Members’ Personal Data on the Website and Other Publications
4.1 In order to ensure we only publish data (principally pictures), about Dragon Flyers Club members and relatives with their consent, all club members and/or their parents/guardians should complete a consent declaration. However the DFTC does not regard the consent form as binding members or parents in any way. If after giving consent, a member or parent/guardian later decides that they no longer want information or pictures to be posted on the DFTC Website, used by local press or even displayed on the notice board at the Arena, they should let us know and we shall, as soon as is reasonably practical, remove material from the website, halt inclusion of that material in any of our subsequent releases to the local press and remove material from the notice board, as appropriate.
4.2 If a parent wishes to withdraw consent to Newspaper publication (including exposure on the newspaper’s website) and, at the time of informing us of this, there is a relevant article in the hands of the Newspapers but not yet published, we will endeavour to contact the press with a modified article requesting them to respect the members/parents /guardians wishes. However, DFTC do not expect newspapers to remove already published material posted on their website, nor do we undertake to make such a request on behalf of members.
4.3 The default assumption for members who have not submitted a signed consent form, which positively agrees to the use of data beyond core requirements, is ‘No Consent’ is o pictures to be taken by DFTC officials and helpers specifically for the club or by anyone acting specifically on behalf of the club, [This does not affect a parent’s or relatives’ right to capture imagery for personal use during competitions and social events. However, there may be additional constraints imposed competition organisers for control of any photography], o publication of images or personal data beyond core requirements, no release of email address details to other members or to persons outside the club except where it is part of core processing. Under these conditions DFTC will be unable to include photographs of the relevant member on any of our website pages, or submit articles to news papers which identify the individual.
4.4 Consent for the club’s use of data agrees to all aspects of image capture and publication on the Arena noticeboard, in the local paper, shared with local schools (relevant to the individual) and on the club website.
4.5 Any personal data collected is to only be used in accordance with the consent in place at that time, and therefore in accordance with our policy in place at the time of that consent.
4.6 If the club’s written policy is changed such that desired use of member’s and guardians personal data is not entirely compatible with earlier consent, then we shall not use the data for such purposes without revised consent being obtained. This revised consent should clearly identify whether it applies to previously collected data or to just the data subsequently gathered.
5 Consent for Children Aged 16 Years and Older
5.1 In accordance with guidance from the ICO, it is our policy that youngsters at, or above the age of 16 years old, can be considered mature enough to decide for themselves whether they are content to have information about them published on the internet or in newspapers,
6 Choosing Material for Publication on the Website or in Newspapers
6.1 The website is primarily for the members and their relatives so DFTC want the members to be happy with their website. If there is any specific material on the website which a member is unhappy with, they should raise it with the Website Manager or a coach and a solution to any concerns will be sought.
6.2 DFTC reserve the right to decide what material (text and pictures) shall be put forward by them for possible publication in newspapers. We will endeavour to be accurate and fair, aiming to emphasise the positive news. Before offering material to the press, the text is vetted for accuracy by the Club Coach or other appropriate person, but we expect the material to be edited by the newspapers and therefore cannot guarantee that the written article offered by the club will convey the message intended when it is finally published.

NB A Coaches duty of care starts when a child is handed over to them at the time of their lesson and finishes at the end of the child's session time. It is the parent's responsibility to drop their child at The Regis School gym doors at the start of their session and collect from there at the end of their child's session. Any parent opting to drop or collect from elsewhere is doing so at their own risk. The club's duty of care ceases the second the child walks out of the gym door and parent responsibilty starts.

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